Commercial lease operations platform

Commercial Lease Operations.
Finally Under Control.

Landlords and property managers can see properties, floors, spaces, tenants, renewals, invoices, payment references, expected inflow, and operational actions from one cockpit.

Contract
→ Invoice
Automated workflow
Org
Isolated
Per-client data separation
CSV
Exports
Key reports exportable
Multiple complete commercial towers in a global business district Premium urban commercial buildings Contemporary mixed-use commercial property Global office and logistics property portfolio
Visual Lease Operations Cockpit
Live Units 1,240
Occupancy 94.2%
Priority Actions 12
Carbon-friendly & Committed to Going Paperless
LeaseFlow OS dramatically reduces the need for printed contracts, paper invoices, and physical filing — helping your office cut its paper footprint as you move more operations digital.
~90%
Less paperwork
Digital
Invoicing & contracts
Eco‑first
Platform design
Operating Methodology

The LeaseFlow OS
operating spine

Every step from vacant space to collected payment — structured, tracked, and reportable from one dashboard.

Property
Structure your portfolio
Space
Map rentable units
Tenant
Onboard occupants
Contract
Store terms & renewal dates
Invoice
Generate from contracts
Payment Record
Track external references
Evidence
Upload proof & documents
Reports
Download rent roll & exports

LeaseFlow OS does not process payments. Payment records and references are tracked for visibility and reporting purposes only.

Platform Features

Six core capabilities,
one operating dashboard

From vacant space to signed lease to recorded payment reference — one platform, zero spreadsheets.

Portfolio & Space Control

Structure your entire portfolio — buildings, floors, and rentable spaces — with interactive floor plan views that show occupancy at a glance.

  • Multi-property, multi-floor portfolio
  • Floor-by-floor occupancy visualisation
  • One-click vacant space assignment
Tower A · Floor 3
OccupiedVacant
101
102
103
104
105
106
107
108
Space 104 assigned to leasing
Tenant Onboarding

A guided 4-step wizard creates the tenant record, assigns a space, sets contract terms, and generates the first invoice — all as one atomic transaction.

  • Company & contact details captured
  • Space assigned from live floor plan
  • Contract, clauses & first invoice created
1
Company & contact
2
Pick space on floor plan
3
Contract terms
4
First invoice created
Tenant record created — ready to lease
Contract-to-Invoice Automation

Contract terms, clause templates, and invoice generation flow together — from agreement to the first invoice, without manual intervention.

  • 8 built-in clause templates + custom editor
  • PDF agreement download & email delivery
  • First invoice auto-generated on onboarding
Term & renewal
Rent escalation
Maintenance
Termination
Agreement.pdf
Sent to tenant
Payment Reference Tracking

Record external payment references against invoices, upload evidence, and maintain a full ledger per tenant. No payment processing — clean, accurate tracking.

  • Payment reference & evidence per invoice
  • Full ledger per tenant
  • Overdue alerts & escalation emails
INV-1041$4,200
INV-1042$3,150
INV-1043$6,800
Reports & Exports

Rent roll, aging receivables, expected inflow, and occupancy — all live. Download CSV exports for board reporting, finance review, or owner packs.

  • Rent roll & aging receivables
  • Cash flow & occupancy trends
  • CSV exports for key reports
Jan
Feb
Mar
Apr
May
Renewal & Communication Control

90/60/30-day renewal alerts, overdue invoice reminders, and contract deliveries — sent automatically from your own domain via Custom SMTP.

  • Renewal alerts at 90/60/30 days
  • Automated overdue invoice reminders
  • Custom SMTP — send from your domain
tenant@acmeltd.comSent
finance@tower.coSent
overdue@retail-portfolio.comPending
Process

Get operational quickly

Assisted setup, no long implementation project. Add your properties and work through the wizard — your team is operational from day one.

I
Structure Your Portfolio

Register buildings, floors, and rentable spaces. Visual floor plans show occupancy at a glance.

II
Onboard Tenants

Run the guided wizard. Contract, clauses, and first invoice are created as a single atomic record.

III
Invoices & Payment References

Issue invoices, send automated reminders, and record payment references — all from one screen.

IV
Report & Export

Live dashboard, rent roll, aging receivables, and CSV exports — ready for your board or finance team.

Migration

Still managing leases
in a spreadsheet?

If you manage leases in Excel or Google Sheets, you're doing the hard part manually. LeaseFlow OS replaces the chaos with a structured operating system — with assisted setup to get you running.

Before — Spreadsheets
  • Manually updating rows for every payment, renewal, and status change
  • Chasing tenants by phone or manually sending emails
  • No visibility into overdue balance or Rent Roll without rebuilding a formula
  • Contract expiry alerts live in a calendar — easy to miss
  • No audit trail — who changed what and when?
  • Investor or reporting pack built from scratch each month
→
Switch
After — LeaseFlow OS
  • Invoice records, payment status, and outstanding balances tracked in one place — no more spreadsheet rows
  • Overdue reminders and payment confirmations sent automatically by email
  • Live Rent Roll, occupancy, and aging dashboard — always up to date
  • 90 / 60 / 30-day renewal alerts delivered automatically to inbox
  • Full audit log of every action — who, what, and when
  • Monthly Rent Roll digest emailed automatically on the 1st of each month
Guided
Setup
Assisted onboarding included
4-Step
Tenant onboarding wizard
CSV
Exports
Rent roll, aging & ledger
100%
Historical data retained
See Pricing & Get Started →
Platform Trust

Built alongside real commercial operators

LeaseFlow OS was developed during an intensive pilot phase with commercial property operators. We focused on solving real pain points rather than building generic software.

Data Ownership

Your property and tenant data remains yours. The platform is designed with exportability in mind, ensuring you can generate CSVs for your board or accounting team at any time.

Organization Isolation

Every client operates within a strictly isolated data structure. There is no mixing of tenant records, contracts, or payment references between organizations.

Audit & Accountability

Changes to properties, leases, or invoice records are fully tracked. Role-based access ensures only authorized personnel can execute critical operations.

Solutions

Built for every commercial property type

From single office towers to diversified industrial parks — LeaseFlow OS adapts to your portfolio structure, not the other way around.

Office Towers

Floor-by-floor occupancy, staggered renewals, and per-unit invoicing at scale.

Control floors, units, tenants, contracts, renewals and receivables across commercial office assets from a single operating dashboard.

Rent Roll Renewals Tenant Ledger
Request a walkthrough →
Business Parks

Multiple tenants, shared services, and separate invoicing cycles across one commercial site.

Manage individual lease schedules, occupancy reporting, and per-tenant invoicing across your full commercial park portfolio.

Portfolio View Invoicing Contracts
Request a walkthrough →
Warehouses & Logistics

Long-term leases, annual escalation clauses, and large payment references to track.

Track lease terms, invoice schedules, payment records, and occupancy across industrial, warehouse, and logistics spaces.

Contracts Payment Records Occupancy
Request a walkthrough →
Retail / Mixed-Use

Different tenancy types, staggered billing cycles, and renewal schedules across one asset.

Control multiple contract types, billing cycles, and renewal schedules across retail units and mixed-use commercial developments.

Billing Cycles Renewals Reporting
Request a walkthrough →
Coworking & Serviced Offices

Fast-moving tenancies, short-term contracts, and high turnover demand rapid onboarding and renewal tracking.

Manage short-term leases, fast onboarding cycles, and occupancy reporting across flexible workspace portfolios.

Fast Onboarding Occupancy Contracts
Request a walkthrough →
Portfolio Owners & Family Offices

Multiple assets, multiple asset classes, and no consolidated reporting for ownership or investors.

Consolidate reporting across multiple properties and asset classes into owner-ready rent roll summaries and payment record exports.

Owner Reports Rent Roll CSV Exports
Request a walkthrough →
Use Cases

What operators use
LeaseFlow OS for

Lease Administration

Structure and manage the full lifecycle of every commercial lease — from property setup and space assignment through to contract storage and renewal tracking.

Rent Roll Control

Maintain a live, accurate rent roll across your entire portfolio. See active leases, upcoming renewals, and overdue balances in one view — no spreadsheet required.

Payment Record Tracking

Record external payment references and upload evidence against each invoice. Maintain a clean, auditable ledger per tenant without a separate accounting system.

Renewal Tracking

Never miss a lease expiry. Automated 90/60/30-day renewal alerts let you manage negotiations ahead of time — and avoid expensive month-to-month rollovers.

Owner Reporting

Generate rent roll, aging receivables, and occupancy summaries for ownership review. Download CSV exports for board packs, investor updates, or finance team handoffs.

Assisted Migration from Spreadsheets

Move your lease data from Excel or Google Sheets into LeaseFlow OS with guided onboarding support. No large migration project — structured setup with your team.

Data encrypted at rest and in transit
Separate org workspace per client
Full audit log on every action
Assisted onboarding · 7-day trial
CSV exports for key records
support@dasibell.com
Pricing

Simple, transparent pricing

Choose the operating capacity and control your commercial portfolio needs today, with room to scale.

Every tier includes the essential lease-operations foundation. Higher tiers add team, portfolio, reporting, governance, and support capabilities.

Core
Essential lease operations for focused commercial portfolios moving beyond spreadsheets.
$299/ month
Up to 40 active commercial spaces · 3 users
  • Core lease workflow (tenant → contract → invoice)
  • Property, floor & commercial space management
  • External payment-reference tracking
  • Rent roll & aging reports
  • CSV exports for key records
  • Invoice reminders and expected inflow visibility
  • Email support
  • 7-day working demo · Standard onboarding included
Recommended
Growth
For growing operators managing a multi-property commercial portfolio.
$599/ month
Up to 100 active commercial spaces · 10 users
  • Everything in Core
  • Multi-property portfolio view
  • Team workflows and role-based access
  • Advanced operational reporting
  • Payment evidence upload
  • Custom SMTP (send from your domain)
  • Renewal tracking & 90/60/30-day alerts
  • 7-day working demo · Assisted onboarding review
Portfolio
For established operators and portfolio owners scaling across multiple large assets.
$999/ month
Up to 300 active commercial spaces · Unlimited users
  • Everything in Growth
  • Portfolio-level reporting across all assets
  • Granular permissions and complete audit history
  • Tenant ledger, payment-reference and finance exports
  • Multi-currency invoicing (USD, AED, SAR, GBP)
  • Priority support
  • Portfolio onboarding and data review
Enterprise
For larger or complex portfolios with tailored organizational, onboarding, procurement, and commercial requirements.
Custom
Custom commercial space scale · Unlimited users
  • Everything in Portfolio
  • Complex organizational requirements
  • Enterprise onboarding and migration scoping
  • Procurement and security review
  • Tailored support and commercial terms
  • Custom implementation plan

Request a secure 7-day working demo — no credit card required.

All prices in USD · Billed monthly · Annual billing available at 20% discount

Billed in USD · Wire transfer and regional invoicing options available globally — contact us to arrange.

Get Started

Ready to bring your lease
operations under control?

Start with a guided demo workspace or request a founder-led walkthrough of LeaseFlow OS against your actual portfolio structure.

No credit card required · Assisted onboarding on eligible plans · 7-day demo access

FAQ

Frequently Asked
Questions

Yes. LeaseFlow OS is designed to reduce manual setup overhead. Our structured 4-step wizard guides you through importing properties, mapping visual spaces, and building historical client records — with assisted onboarding support included in Growth and above.

The platform monitors your rental ledger dates instantly. Once an invoice passes its configured terms parameters, LeaseFlow OS triggers an automated past-due notice to the tenant via your connected custom SMTP channel, cutting out manual follow-ups.

Core supports up to 40 active commercial spaces and 3 users. Growth is the recommended multi-property plan, supporting up to 100 active commercial spaces and 10 users with team roles and advanced reporting.

Dasibell provides a secure 7-day working demo with no credit card required, so your team can evaluate the current lease-operations workflow before selecting a plan.

LeaseFlow OS is hosted on cloud infrastructure with encryption at rest and in transit. Regional hosting requirements can be discussed during your demo — contact us to understand the options available for your organisation.

Yes. Key reports — rent roll, aging receivables, and tenant ledger — are available as CSV exports from within the platform. Contract documents can be downloaded as PDF. Contact us if you need a specific data export format for your records.

Your active commercial space capacity is tied to your plan. Contact Dasibell when your portfolio approaches its allowance so the workspace can be moved to the appropriate tier without rebuilding your portfolio data.

Yes. LeaseFlow OS supports invoicing in USD, AED, SAR, and GBP. Currency is set at the property level so you can run a mixed-currency portfolio from a single account.

The platform is fully responsive and works on any device through the browser. A native mobile app for iOS and Android is on the 2026 roadmap. Global commercial operators have told us the floor plan view on tablet during site visits is already a strong use case.

LeaseFlow OS Support
Online — typically replies instantly
Before we chat, enter your email so we can follow up if needed
Your email is only used to reply to your inquiry — no spam, ever.
We only use your email to follow up on your inquiry
Powered by LeaseFlow OS · support@dasibell.com