Overview
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Total Workspaces
Trial and paid customers
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Active Leads
New or contacted prospects
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Converted Leads
Marked converted by admin
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Paying Customers
Active paid subscriptions
Recent ClientsAll →
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Pending LeadsAll →
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Quick Actions
＋ Invite Client
Clients
Demo Leads
Audit Log
Settings
System Alerts
Operational failures captured without customer credentials or tokens.
Clients
Everyone using LeaseFlow OS
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Priority Actions
Rule-based operational records
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Why This Matters
Portfolio View
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Occupied
Vacant
Renewal edge
Payment / data edge
Maintenance
Blocked
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Live KPIs & Health
Live organization query
Expected Inflow
Upcoming Renewals
Integration & Health
Expected Inflow Forecast
Based on contracts and payment references
Expected inflow is not bank cash, guaranteed collection, payment processing, or bank confirmation. “Payment Reference Recorded” means a reference record exists in LeaseFlow.
| Month | Currency | Contracted expected | Invoiced amount | Payment reference recorded | Pending reference | Renewal at risk | Vacancy impact |
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Invoice vs Expected Inflow Reconciliation
Missing and mismatched periods
| Month | Cur | Expected | Invoices generated | Difference | References | Status |
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Property Structure Generator
Plan buildings, floor groups, and spaces in bulk — nothing is saved until confirmation.
Use this generator to add a new property structure or add buildings to an existing property. Existing records are never overwritten here; generated spaces start vacant, reserved, maintenance, fit-out, blocked, or needing review — never occupied.
1. Property basics
Select an existing property or create one during confirmation.
Select a property to check its existing buildings.
2. Design this building floor by floor
Choose the total floors, then set the unit count and details for every individual floor. Nothing is saved while you design.
3. Review before confirmation
Preview creates no property, building, floor, or space record. You can edit generated space details in the grid before the final confirmation.
Dashboard
Portfolio Overview
Loading your portfolio…
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Pending ActionsAll →
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Activity Feed
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Operating SequenceWalkthrough →
1Add Property / Space
3Onboard Tenant
4Create Contract
5Issue Invoice
6Record Payment
7Review Reports
8Audit Trail
Properties
Your real estate portfolio
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Tenants
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All
Active
Overdue
Expiring
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Contracts
Active lease agreements with escalation controls
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Invoices
Recurring billing engine
All
Overdue
Sent
Paid
Draft
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Payments
All recorded payments against invoices
Payment Reference Tracking
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Recent Payments
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Collection Efficiency
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Reporting Cockpit
Live trusted data & forecasting
Rent Roll
Aging Receivables
Tenant Availability
Vacant Area
Expected Inflow
24M Projection
Data Exceptions
Historical As-Of
Notifications
System alerts and triggers
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Audit Log
Immutable record from database
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Settings
Account and preferences
Your Account
Name
Email
Role
Organization
Organisation Profile
Accounting Export Readiness
Configure default ledgers and account codes for batch CSV exports. (No direct API connections are configured here).
Add-On Service Definitions
Define additional billable services available to tenants across your portfolio.
| Service Name | Category | Description |
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Register New Add-On
Security
Email Notifications
Invoice Due Reminders
3 days before due date
Overdue Invoice Alerts
Daily escalation
Contract Renewal Alerts
90 days before expiry
Escalation Date Alerts
Email Config
Email Sending Status
Used for contract emails and payment reminders
Automated Emails
Demo RequestSent to prospect + admin notify
Tenant OnboardingWelcome + lease summary to tenant
Invoice IssuedInvoice email to tenant on status → Sent
⏰ Payment ReminderManual trigger per invoice
Team Member AddedLogin credentials to new member
Client InvitationSetup link to invited organisation
Password ResetReset link to user
All emails are sent from support@dasibell.com.
Business Health
SaaS KPI tracker — superadmin only
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MRR
Monthly Recurring Revenue
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ARR
Annual Run Rate (MRR × 12)
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Paying Clients
— on trial
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ARPU
Avg Revenue Per User/month
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Churn Rate
Monthly churned clients
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LTV
Lifetime Value (ARPU ÷ Churn)
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CAC
Marketing ÷ New paid this month
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Cash Burn
Marketing + Ops per month
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Runway
Cash balance ÷ Monthly burn
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Trial → Paid
Conversion rate this month
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New Paying
Converted this month
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Churned
Clients lost this month
MRR Trend (12 months)
Client Pipeline
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Plan Distribution
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Cost History (last 12 mo)
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Monthly Cost Entry
Used to calculate CAC, Runway, and Cash Burn
All Clients — Lifecycle View
Manage →
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Demo Leads
Everyone who requested a demo — or create an invite directly
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Listings
Manage your marketplace listings — set rental modes, rates, and publish to the public marketplace
Reservations
Manage booking requests, check-in/out, and external payment records
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Pending Approval
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Awaiting Payment
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Confirmed
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Checked In
Inquiries
Leads and inquiries submitted through your public listing pages
Owner Analytics
Portfolio performance — views, inquiries, bookings, revenue, and occupancy across all listings
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Total Listings
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Published
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Confirmed Bookings
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Revenue Due
Monthly Bookings (Last 6 months)
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Monthly Revenue (Last 6 months)
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Per-Listing PerformanceManage listings →
| Listing | Status | Views | Inquiries | Reservations | Confirmed | Revenue Due | Days Listed |
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Operations
Cleaning, inspection, and maintenance tasks — auto-generated on guest checkout
Import Data
Migrate your existing portfolio — upload a CSV to bulk-create spaces, tenants, and contracts
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Download the CSV template
Required columns:
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Upload your filled CSV
Duplicates are automatically skipped — safe to re-run if needed
Recommended import order
1 Spaces first — creates your properties, buildings, and units
2 Tenants next — registers company and contact records
3 Contracts last — links tenants to units (both must already exist)
1 Spaces first — creates your properties, buildings, and units
2 Tenants next — registers company and contact records
3 Contracts last — links tenants to units (both must already exist)
Historical Data Import
Bring in landlord records safely. Preview and review every row before any business record is created.
Existing Occupancy Onboarding
Create the building in minutes. Import the rent roll. Start operating. Property, building, floor, space number and stable Space identity are already filled in for you.
1 · Choose file2 · Map & validate3 · Review duplicates4 · Confirm transaction
Import workspace
Files upload directly to private storage. Excel (.xlsx) and CSV are supported up to 8 MB; use the CSV starter template or your own workbook. Nothing is saved to the portfolio until confirmation.
A full-portfolio workbook may use sheets named Spaces, Tenants, Contracts, Charge Lines, Invoices, Payment References, Renewals, and Vacancy History.
Import history
Completed batches retain row-level source and result records for review.