The Commercial Reality Chain
LeaseFlow OS is built on a strict operational hierarchy. We map your reality precisely:
Portfolio → Property → Building → Floor → Space
Every space exists in a physical location and can be linked to a Tenant through a Contract. Contract terms drive Invoices; finance teams record external Payment References, attach supporting Evidence, review renewals, and produce operational reports. This creates a clear path from physical footprint to contractual and financial records.
Contracts, Invoicing, and Receivables
Contracts are not just PDFs; they define dates, obligations, contracted rent, escalation terms, and invoice schedules.
Exception Handling: When evidence is incomplete or a reference does not match an invoice, finance users can record the available external reference, attach evidence, and keep the item visible for review. Payment confirmation remains a finance decision.
- • Automated invoicing based on active contract terms.
- • Custom grace periods and immediate overdue notifications.
- • Payment references tracked per invoice for finance verification.
Visual Lease Operations Cockpit
Step away from rows and columns. The Cockpit provides a spatial representation of your assets so operators can inspect occupancy, vacancy, renewal exposure, and exceptions on a floor-by-floor map.
- • Current occupancy and vacancy stacking plans.
- • Renewal windows and 90/60/30-day operational alerts.
- • One-click deep dive into a space's tenant ledger and historical contracts.
Roles, Controls, and Evidence
Not everyone needs to see everything. Property Managers can onboard tenants and set up contracts. Accountants can process invoices, track payment references, and log evidence. Administrators control access and view overarching portfolio reports.
Auditability: Supported administrative and operational changes retain user attribution and timestamps, helping teams review who changed a record and when.